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Project Coordinator
Job Number: 2024-46549Category: Research
Location: Worcester, MA
Shift: Day
Exempt/Non-Exempt: Exempt
Business Unit: UMass Chan Medical School
Department: School - Gene Therapy Center - W405200
Job Type: Part-Time
Salary Grade: 41
Union Code: Non Union Position -W60- Non Unit Professional
Num. Openings: 1
Post Date: Sept. 13, 2024
GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.
MAJOR RESPONSIBILITIES:
- Organize and plan work activities of the Department for review with appropriate senior staff
- Implement and manage tasks in accordance with departmental objectives
- Participate as a member of project teams
- Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
- Maintain project plans in Microsoft Project and produce related project reports
- Compile and analyze data, and draft project reports for review by senior staff
- Initiate and maintain contact with key personnel including staff, department heads and external parties
- Update the Director or designee on project details and changes in a timely manner
- Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
- Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
- Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
- Develop and maintain time schedules for department staff, project events and office activities
- Maintain project files and support materials
- Perform other duties as required.
REQUIRED QUALIFICATIONS:
Bachelors degree in business administration, a related field, or equivalent experience
1 year of experience coordinating and planning projects
- Ability to work in a team and meet performance deadlines in a dynamic environment
- Excellent oral and written communication skills necessary to interact with clients and staff
- Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.
** This is a part time 20 hr a week position**